AUTOMATIC DOCUMENT ORGANISATION
“On average, 10% of all contracts in a company have completely disappeared“
Simon Fouladi – Contract Management, Precisely Tips
KICKSTART YOUR DATA ROOM USING OUR STANDALONE AI TOOL
In a M&A process, collecting documentation is a daring task. This is due to a number of facts. 1) Employees within organizations have their own way of naming and organizing their documents in the right destinations. 2) The M&A process is on a need-to-know basis which means that it is most often the C-suite that responsible of gathering all documentation for a data room. All leading to a resourceful and error-prone process.The software works out of the box. Our initial research shows our AI tool can find 50% of a data room of the bat. Installation process is no more than 20 minutes, thus relieving key employees of time-consuming tasks.
We understand how sensitive your company’s documentation is. That’s why we’ve gone to great lengths to ensure the highest data security standards and confidentiality.
“Information workers spend 3.5 hours per week filing/organising documents.”
IDC, Bridging the Information Worker Productivity Gap.
HOW WE’RE SOLVING THE PROBLEM
The Right People
We’ve hired a group of the best data scientists and developers that are specialists within machine learning and natural language processing. Together with our expertise as documentation consultants, we are building a world-class AI to solve companies’ documentation mess.
Companies do not need new IT solutions that require many resources to implement – they need automated and simple solutions. That’s why we only build fully automatic software – not half-baked solutions that require continuous employee resources. You spend zero time on implementation and updating.
By using advanced machine learning technology, we have trained our software engine to read, understand, sort, name and classify documents. Our engine is constantly improving as it fed more and more data and is able to extract valuable information from your documents providing you with more than just an overview.
OUR POWERFUL AND FLEXIBLE AI
READS AND UNDERSTANDS DOCUMENTS
Our software can currently find and sort Danish and English contracts, but we are constantly adding new document types to our engine’s functionality. Importantly, our software understands the contents of your documents allowing you to quickly access important content and information.
CUSTOMISED TRAINING POSSIBILITIES
Our engine can easily be customized to a customer’s specific document types or even specific contract terms. Using advanced machine-learning software, our engine can learn to sort your document types allowing for a fully customised experience, and not just another cookie-cutter product.
EXTRACT VALUABLE INFORMATION
Not only can our software find and organise your documents, it can extract valuable information from them, such as legal terms and conditions and other important business information.
We understand that every customer has specific needs and requirements. We apply the engine to your documentation for specific reviews – such as audits, contract sorting or contract term indexing. We always deliver in the format that you prefer, ensuring that you get a product that’s tailored to your needs.
Our software won’t interfere with your business or your employees. We always work around your schedule, not the other way around.
IMPLEMENTING YOUR CUSTOM SOLUTION
1. Setup Phase
First, we start by defining the documentation that you need sorted or located. You decide how you want to hand over the documents or whether you need us to locate them.
2. Gathering and Crunching
We install the software and find the documents. You and your colleagues grab a good night’s sleep while the engine works its magic.
3. Delivery and Implementation
We deliver output that matches your needs (e.g. a report or folder structure). We can also take it one step further and implement the output into your preferred IT solution.
Blue Data Management is trading under:
Blue Data Management ApS
Big Blue Data ApS
Big Blue Data Management ApS
Company registration: 25 60 86 90
Ravnsborggade 8B, 5th floor
2200 Copenhagen N, Denmark
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